Privacy Policy Policy

The American Racing Pigeon Union, Inc. (“AU,” “we,” “us,” or “our”) respects the privacy of our members, visitors, clubs, families, and supporters. This Privacy Policy explains how we collect, use, protect, and share information when you visit our website, become a member, register for programs or events, purchase products or services, submit forms, or otherwise interact with the AU.

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By using this website, you acknowledge the practices described in this Privacy Policy.

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Information We May Collect

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We may collect information that you voluntarily provide to us, including your name, mailing address, email address, telephone number, membership number, club affiliation, loft information, payment or transaction information, event registrations, award submissions, race-related information, and other information you choose to provide.

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When you use our website, certain technical information may also be collected automatically, such as your IP address, browser type, device type, pages visited, referring website, and general website usage information.

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How We Use Your Information

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The AU may use the information we collect to administer memberships; process applications, renewals, orders, and payments; communicate with members and clubs; provide member services and benefits; administer races, awards, events, conventions, youth programs, and other AU activities; maintain records and databases; respond to questions and requests; improve our website and services; send newsletters, announcements, and other AU communications; protect the security and integrity of our organization and website; and comply with applicable laws, regulations, and organizational requirements.

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We do not sell personal information to third parties.

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Membership and Club Information

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Certain information relating to AU members, officers, clubs, combines, zones, race results, awards, and other activities may be published or made available when reasonably necessary to operate, promote, document, or recognize participation in the sport.

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This may include names, club affiliations, race results, award information, photographs, and similar information associated with AU activities.

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The AU will make reasonable efforts to limit the disclosure of personal contact information unless disclosure is necessary for organizational purposes, authorized by the individual, or otherwise permitted by law.

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Online Payments

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Payments made through the AU website may be processed by third-party payment providers. The AU may not directly receive or store complete credit card or bank account information.

Payment providers maintain their own privacy and security practices, and users should review the privacy policies of those providers when submitting payment information.

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Cookies and Website Analytics

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The AU website may use cookies and similar technologies to help the website function properly, remember preferences, understand how visitors use the website, and improve the user experience.

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We may also use website analytics services to collect general information about website traffic and usage.

You may be able to control cookies through your browser settings. Disabling certain cookies may affect the functionality of some portions of the website.

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Email Communications

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If you provide your email address, the AU may send you membership information, newsletters, organizational updates, event information, notices, educational resources, and other communications related to AU programs and activities.

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You may unsubscribe from promotional email communications by using the unsubscribe instructions contained in the message, where available. Certain administrative or membership-related communications may still be necessary.

 

Youth and Junior Members

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The AU supports Junior Members and youth programs and takes the privacy of young participants seriously.

Information regarding minors should be submitted by, or with the knowledge and permission of, a parent or legal guardian when required.

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For children under the age of 13, the AU will seek appropriate parental or guardian involvement before knowingly collecting personal information through online services when required by applicable law.

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Photographs, names, race results, awards, or other information involving youth participants may be used in connection with AU programs, recognition, publications, or promotional activities when appropriate authorization has been obtained.

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Parents or guardians who have questions about information concerning a child may contact the AU using the information provided below.

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Photographs, Videos, and Event Coverage

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The AU may photograph or record races, conventions, meetings, youth events, award presentations, educational programs, or other AU-sponsored activities.

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Photographs, videos, names, and related information may be used in AU publications, websites, social media, newsletters, historical archives, promotional materials, and other organizational communications, subject to applicable permissions and policies.

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Third-Party Websites and Services

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The AU website may contain links to third-party websites, services, social media platforms, payment processors, race-management systems, or other outside resources.

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The AU is not responsible for the privacy practices, content, or security of third-party websites or services. We encourage visitors to review the privacy policies of those organizations before providing personal information.

 

Information Sharing

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We may share information with service providers, vendors, contractors, clubs, race organizations, event partners, or other parties when necessary to provide AU services or administer AU programs.

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We may also disclose information when required by law, legal process, regulatory requirement, or when necessary to protect the rights, safety, property, or interests of the AU, its members, or others.

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We do not sell or rent personal information for commercial marketing purposes.

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Data Security

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The AU takes reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.

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However, no website, electronic transmission, or storage system can be guaranteed to be completely secure. Users should exercise appropriate caution when transmitting information online.

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Data Retention

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The AU may retain information for as long as reasonably necessary to administer memberships, maintain organizational and historical records, fulfill legal or financial obligations, resolve disputes, enforce agreements, or support legitimate organizational purposes.

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Your Choices and Requests

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You may contact the AU to request that we update or correct certain personal information maintained about you.

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Depending on applicable law and the nature of the information, you may also have rights concerning access, deletion, or limitation of certain uses of your personal information.

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Some information may need to be retained for membership, accounting, historical, legal, racing, awards, or organizational purposes.

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Changes to This Privacy Policy

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The AU may update this Privacy Policy from time to time to reflect changes in our practices, technology, services, or legal requirements.

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The revised policy will be posted on this website with an updated “Last Updated” date.

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Contact Us

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If you have questions, concerns, or requests regarding this Privacy Policy or the AU’s privacy practices, please contact:

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American Racing Pigeon Union, Inc.

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Mailing:

P.O. Box 18465

Oklahoma City, OK 73154

Telephone:

405-848-5801